Roof asset management is a way to proactively protect your roof system by identifying and taking corrective action before problems become bigger and more costly during the life cycle of your roof. But, there’s more to roof asset management than just a maintenance program. It’s a trust-built relationship between you and your roofing contractor to keep the quality of what’s inside of your building intact while keeping track of the equipment on the outside of it, also known as the building envelope.
We’ve identified some important key performance indicators of your commercial roof condition and some important pieces to consider as a property manager or building owner responsible for roof maintenance programs.
Important Roof Data
The amount of data in your roof asset management plan will vary depending on the size and type of your building. Property management and building oversight is made easy with the data used in a roof asset management program. Not only are roofing assets regularly monitored and maintained, but business owners also gain access to a cloud-based client portal that houses warranty information, roof repair work orders, and allows clients to contact their roofing company for consulting services or immediate roofing needs, over the life of your roof.
Inventory of the Roof
Inventory incorporates the age and general condition of the roof, including photographs of all roof sections. There is also information on the size of the roof, its composition, drainage areas, flashings, the amount and type of equipment there (such as lightning protection and HVAC assets), warranties, and the history of expenditures on repairs and inspections.
Long-Term Roof Strategy
Once you have up-to-date information on the entire roof system, you can better understand your business’s roofing needs. You and your property or facility manager can then formulate a plan of action for both the near future and years down the road, especially if there is the possibility of multiple roof projects. A comprehensive roof asset management program, like the one offered by TEMA, allows businesses to forecast for maintenance work and future repairs and a cost-effective eventual replacement options on the system once the life of the roof has been exhausted. Remember to keep your roof management plan flexible in the event of sudden repairs or new safety regulations that must be established.
Cloud Based Client Portal
Whether the scope of work involves minor repairs, or a total roof replacement, having clear communication between you and the roofing professionals servicing your roof is paramount. That’s why within the industry, many companies have adopted a cloud based client portal with all information important to property owners. Roof areas being worked on with photos and service charges information allows the property owners to make real time decisions in between roof inspections and repair work. This way, you’ll be able to know what’s coming before it happens and lessens the odds of making costly emergency repairs once problems have gotten out of control. If you have a new roof or one has been regularly kept up, a roof asset management program is very helpful to have over the service life of your commercial roof.
Key Roofing Performance Indicators
When deciding what should be done in many different situations while maintaining your commercial roof, the roofing industry uses these metrics to evaluate situations.
1. Condition Index (CI)
This is the part of the Facility Condition Index (FCI) that deals directly with the roof. It establishes the value of the roof relative to similar buildings and the roof’s original valuation when new.
2. Total Service Life (TSL) and Remaining Service Life (RSL)
Depending on the materials and construction used, a commercial roof will last anywhere from 10 to 40 years. RSL isn’t just the TSL minus the number of years since construction. It also factors in real world damage and wear, creating a realistic lifespan for the roof.
3. Total Cost of Ownership (TCO)
TCO factors in the cost of the roof and its maintenance upon the purchase of a new roof or an existing roof. It is mostly used to decide what makes more sense: repair or replacement.
4. Mission Dependency Index (MDI)
MDI takes into consideration the function of the building from the occupant’s perspective. This includes interruptions caused by construction, as well as the ability for the occupant to relocate while repairs are taking place. For example, the added noise of construction probably won’t be a problem in a factory. However, construction noises can make it difficult or impossible for call centers and offices to conduct business.
5. System Criticality Index (SCI)
This takes into account all the factors above to decide how to deal with the roof. As the risk from roof system failure increases, the amount of effort needed to maintain the roof increases.
If you’re dealing with a facility that has several buildings included, your priorities need to go to buildings that incur the greatest cost from damage. For example, if there’s a leak in an office, the worker can move somewhere else during repairs, and damage is minor. If there’s a leak in a server room, it could damage thousands (or millions) of dollars in equipment.
TEMA Roofing Can Help!
The client portal at TEMA Roofing will be updated with current conditions, data and photos of all work performed on your property. You can trust the three generations of experience and care of a family owned and operated local business to keep up with the preventative maintenance of your facility’s roof. The roof asset management program at TEMA’s use of cloud based software keeps you informed in real time of conditions and services performed on the roof. From updated progress reports of current work to service requests, the client portal is a great way to stay aware of all of your roofing needs. Contact us today to see what TEMA Roofing Services can do for you!